Exhibitor FAQ

CAST24 will be held November 14–16, 2024, at the Henry B. González Convention Center, 900 E. Market St., San Antonio, Texas 78205.

Yes, there are rules and guidelines that exhibitors must adhere to. Please refer to the Policies of Exhibition.

STAT has arranged preferred rates for sleeping rooms at the San Antonio Marriott Rivercenter, Grand Hyatt San Antonio, and Hilton Palacio del Rio. You can book your room here.

The average number of attendees is around 3,500.

• Sponsored Session Information (Supporting): August 22
• Digital Program Ads, Mobile Ads, and Logos for Signage: September 19
• Sponsored Session Information (Presenting and Premium): September 19
• Hotel Block: October 14
• Booth Upgrades (Discount Deadline): October 16
• Booth Staff Registration: November 5
• Shipping (Advance Freight): November 6

The deadline for exhibitor registration is October 16, 2024. Please make sure to register before this date to secure your booth.

To register as an exhibitor, please complete the exhibitor registration form here. Follow the instructions provided and complete the online registration form.

Access the Freeman Exhibitor Kit here. The discount deadline is October 16.

Review the CAST sponsorship prospectus here. Complete the exhibitor registration form to add on sponsorship opportunities, or reach out to Tiffany Ritter for help in crafting a package that meets your needs.

Please also note these important sponsor and advertising deadlines:

• Digital Program Ads: September 19
• Sponsored Session Information (Presenting and Premium Sponsors): September 19
• Sponsored Session Information (Supporting Sponsors): August 22

Besides the booth fee, there are additional costs for services such as electricity, internet access, additional furniture, shipping and handling, lead retrieval, or advertising opportunities. Please refer to the Exhibitor Kit and Exhibitor Service Center for details. 

• Yes, depending on the conference policies, you may be able to make changes to your registration, such as booth location, additional services, or attendee names. Some changes may be made in the Exhibitor Service Center here. Please contact the STAT team as soon as possible to discuss any necessary modifications not available in the Exhibitor Service Center.
• Cancellations of booth space must be made in writing to exhibits@statweb.org, and refunds for approved cancellations will adhere to the following schedule. On or before August 16, 2024: Booth rental minus $200 for each 10' x 10' space cancelled.

• Yes, exhibitor badges will be provided for the staff members working at your booth. The number of exhibitor badges allotted to each exhibitor may vary, and additional badges are available for purchase if needed. 
• In general, each 10' x 10' exhibit space will be granted 5 complimentary badges. Additional exhibitor badges may be purchased for $50 per badge; however, no more than 5 people may be present for each 10' x 10' space at one time. Exceptions may be made to the complimentary badge policy for nonprofit organizations utilizing volunteers for exhibit booth staffing at the sole discretion of show management. Please submit exception requests to exhibits@statweb.org.
• Booth Staff Registration form coming soon.

Yes, there will be onsite registration to reserve a 2025 booth. Additional details and pricing will be provided closer to the event.

*Please note early booth breakdown may lead to exclusion from future CAST conferences.

Each booth measures 10' across and 10' deep. Each booth will be equipped with a header sign, one skirted table, two chairs, and draped walls on an aluminum pipe framework. Back walls will be 8' high, and divider partitions will be 3' high. The exhibitor bears all responsibility for any costs it undertakes to comply with this contract. Review the Policies of Exhibition for more information.

No, the exhibit hall is not carpeted. You can purchase carpet for a fee for your booth from Freeman.

Please review the Ancillary Event Guidelines in order to begin the Ancillary Event Request process. The guidelines document includes the Ancillary Event Request Form, which must be completed and submitted to exhibits@statweb.org.  

Yes, concessions will be available at the conference. More information about concessions will be provided closer to the conference.

Exhibitors will be responsible for their own parking arrangements once move-in is completed. More information about travel and parking will be provided closer to the conference. 

Exhibit booth reservations do not include guaranteed workshops or educational sessions. Exhibiting companies may:

• Become an Premium or Supporting Sponsor, as these sponsorship levels include opportunities to present sessions. Exhibiting companies are highly encouraged to use this opportunity to present workshops at CAST. Reach out to exhibits@statweb.org for more information.
• Apply to lead a session through the general Call for Proposals/Sessions process. Note that, although an organization may submit sessions through the general Call for Proposals process, STAT's general policy is to accept no more than two sessions per presenter or organization.

Any presenting company or organization with commercial or financial interest in engaging with our members must be represented at the event as an exhibitor and/or sponsor of the event.

Reach out to exhibits@statweb.org for more information about accessing attendee lists.

Note: STAT has been alerted to email scams targeting CAST exhibitors and/or sponsors to offer them sale of the CAST attendee mailing list. Large conferences such as CAST are often targeted by unscrupulous third parties purporting to represent the presenting entity (in this case, STAT). In some cases, the third party might even use our logo to imply affiliation. STAT does not sell its attendee registration lists to third parties or authorize any third party to distribute or sell attendee registration lists. If you receive such an email, do not respond to it. If you are contacted by a third party offering sale of the attendee list, please notify exhibits@statweb.org.

There are various ways to promote your presence at the conference, such as sharing on social media, including the conference logo on your website, sending out email announcements to your network, and utilizing any provided marketing materials or opportunities offered by the conference organizers. For specific promotional opportunities, please contact exhibits@statweb.org.

Registered exhibitors are not required to register as attendees in order to present. Exhibitor registration will allow you into your scheduled session; however, you will not have access to attend other presentations. If you would like to attend other presentations, you must register as an attendee.