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November 9-11 2023
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Exhibitors


CAST23 will be held November 9–11, 2023, at the George R. Brown Convention Center, 1001 Avenida De Las Americas, Houston, TX 77010.


Yes, there are rules and guidelines that exhibitors must adhere to. Please refer to the Policies of Exhibition.


STAT has arranged preferred rates for sleeping rooms at the Hilton Americas-Houston, C. Baldwin Houston Downtown, and Marriott Marquis Houston, and encourages you to book your room at one of the CAST23 hotels to take advantage of the great rates, fabulous service, and close proximity to the conference. Book your hotel room here.


The average number of attendees is around 3,500.


  • Digital Program Ads: September 28
  • Sponsored Session Information: September 28
  • Booth Upgrades: October 11
  • Hotel Block: October 16/October 18
  • Booth Staff Registration: November 1
  • Shipping: November 1


Exhibit Registration

The deadline for exhibitor registration is October 16, 2023. Please make sure to register before this date to secure your booth.


To register as an exhibitor, please complete the exhibitor registration form here. Follow the instructions provided and complete the online registration form.


You can access the Exhibitor Kit here.


Review the CAST sponsorship prospectus here. Complete the exhibitor registration form to add on sponsorship opportunities, or reach out to Adam McKeivier for help in crafting a package that meets your needs.

Please also note these important sponsor and advertising deadlines:

  • Digital Program Ads: September 28, 2023
  • Sponsored Session Information: September 28, 2023


Besides the booth fee, there are additional costs for services such as electricity, internet access, additional furniture, shipping and handling, lead retrieval, or advertising opportunities. Please refer to the Exhibitor Kit for details.


  • Yes, depending on the conference policies, you may be able to make changes to your registration, such as booth location, additional services, or attendee names. Some changes may be made in the Exhibitor Service Center here. Please contact the STAT team as soon as possible to discuss any necessary modifications not available in the Exhibitor Service Center.
  • Cancellations of booth space must be made in writing to exhibits@statweb.org, and refunds for approved cancellations will adhere to the following schedule. On or before August 11, 2023: Booth rental minus $200 for each 10' x 10' space cancelled.


  • Yes, exhibitor badges will be provided for the staff members working at your booth. The number of exhibitor badges allotted to each exhibitor may vary, and additional badges are available for purchase if needed. 
  • In general, each 10' x 10' exhibit space will be granted 5 complimentary badges. Additional exhibitor badges may be purchased for $50 per badge; however, no more than 5 people may be present for each 10' x 10' space at one time. Exceptions may be made to the complimentary badge policy for nonprofit organizations utilizing volunteers for exhibit booth staffing at the sole discretion of show management. Please submit exception requests to exhibits@statweb.org.
  • The Booth Staff Registration form is now available in the Exhibitor Service Center. Register your booth staff by November 1, 2023. Not sure of your Exhibitor Service Center login information? Use the "Forgot Password" link here


Yes, there will be onsite registration to reserve a 2024 booth. Additional details and pricing will be provided closer to the event.


Exhibit Schedule

Move In Wednesday, November 8 12:00 p.m.–5:00 p.m. 
  Thursday, November 9 7:00 a.m.–10:00 a.m. 
Show Thursday, November 9 11:00 a.m.–5:00 p.m. 
  Friday, November 10 9:00 a.m.–5:00 p.m. 
  Saturday, November 11 8:00 a.m.–12:00 p.m.
Move Out* Saturday, November 11 12:00 p.m.–5:00 p.m. 
 

*Please note early booth breakdown may lead to exclusion from future CAST conferences.


Exhibit Space

No, the exhibit hall is not carpeted. You can purchase carpet for a fee for your booth from Freeman.


Each booth measures 10' across and 10' deep. Each booth will be equipped with a header sign, one skirted table, two chairs, and draped walls on an aluminum pipe framework. Back walls will be 8' high, and divider partitions will be 3' high. The exhibitor bears all responsibility for any costs it undertakes to comply with this contract. Review the Policies of Exhibition for more information.


Other Frequently Asked Questions

Reach out to exhibits@statweb.org for more information about accessing attendee lists.


There are various ways to promote your presence at the conference, such as sharing on social media, including the conference logo on your website, sending out email announcements to your network, and utilizing any provided marketing materials or opportunities offered by the conference organizers. For specific promotional opportunities, please contact exhibits@statweb.org.


Please review the Ancillary Event Guidelines in order to begin the Ancillary Event Request process. The guidelines document includes the Ancillary Event Request Form, which must be completed and submitted to exhibits@statweb.org.  


Yes, concessions will be available at the conference. More information about concessions will be provided closer to the conference.


Exhibitors will be responsible for their own parking arrangements once move-in is completed. More information about travel and parking will be provided closer to the conference. 


Exhibit booth reservations do not include guaranteed workshops or educational sessions. Exhibiting companies may apply to lead a session through the general Call for Proposals/Sessions process. Any presenting company or organization with commercial or financial interest in engaging with our members must be represented at the event as an exhibitor and/or sponsor of the event. Please note that the general call for proposals is closed.


Registered exhibitors are not required to register as attendees in order to present. Exhibitor registration will allow you into your scheduled session; however, you will not have access to attend other presentations. If you would like to attend other presentations, you must register as an attendee.


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